Here you specify the users who should be authorized to run the query. A user group is always associated with a Functional Area.

·         Go to the menu path Environment => User Group. Give a user group name in the screen that comes next.

·         Specify the sap logins of the users whom you want to authorize for using the functional area and click on the Create button.

·         Use the menu path Assign Functional Area to assign the functional area to the user group.

·         Save the user group and back out of the screen by clicking the Back button.

Note: One user group can be assigned to any number of functional areas with logical database or without logical database.

The final step is to create the actual query.